SMPH Informatics and Information Technology
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Google Drive Storage Limits Starting this Summer

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Google reshaped their educational service and in June 2024 will begin enforcing a storage cap on UW Google Drive accounts. In response, UW-Madison is reshaping the Google Workspace service, which includes implementing storage quotas on all UW-Madison Google accounts.

What you need to know

Starting June 1, 2023, a 25GB default quota will be implemented for newly created accounts and all accounts currently using less than 25GB.

Accounts using 25GB or more of storage will receive a temporary quota until May 31, 2024. During this grace period, individuals will need to either reduce their storage usage below 25GB or request a storage quota exception.

An exception process for additional storage will be offered beginning June 1, 2023.

Click this link to learn how to check your Google Drive storage: https://kb.wisc.edu/googleapps/124766

Service accounts

What happens on June 1, 2024?

On June 1, 2024, service accounts that continue to have files in My Drive will enter a gradual transition phase that will lead to data deletion. Affected service accounts will start receiving targeted communication in late May. This process will move the service account into alignment with Google’s Acceptable Use Policy and Terms of Service. Below are the dates for the transition phase.

  • June 1: The account’s My Drive will be assigned a 0 GB quota and will become read-only. Users can still move or delete files, but they will not be able to edit or add new files.
  • July 1: The service account will be suspended and users won’t be able to log in to the account. The owner will not have access to files but collaborators will.
  • Starting August 1: The service account will remain suspended. Owners and collaborators will not have access to the files/data. Files/data will be moved to the trash folder.

Main takeaways

  • Account owners exceeding default quotas will be contacted by DoIT with additional guidance after June 1, 2023. If you are using less than 25GB in a MyDrive or Shared Google drive account, then no action is required.
  • If your MyDrive or Shared Google drive account is using more than 25GB, identify what data can be moved or deleted from the account.
  • The option to request more storage will be available after June 1, 2023. The deadline to take action on the account is May 31, 2024.

If you have any further questions please reference this KB: https://kb.wisc.edu/122019.