Documents Page

Incident Response

Posted on June 6, 2017

Hipaa Security Incident Response Policy

Posted on February 23, 2019

Best Practices for the Moderator

Instructor Session Best Practices

Prepare for your session:

Test your connection. During your test, you will want to use the ‘settings menu’ to ensure that your microphone and webcam are working properly.
Chrome. Chrome is the recommended browser to use.
Prep your materials. Upload files and arrange the windows. The first time you share your application screen, your browser may require you to install the Desktop Sharing extension.
Make your slides available ahead of time. Upload all slides, videos and pictures to Canvas.
Communicate expectations. To enable a higher level of engagement during session, let students know its expected that they are on camera and their mic works.

During your session:

Allow early arrivers. Let your students join the session early (15 minutes) to test their connection.
Have lecturers or guest speakers introduce themselves. Always make sure the lecturer/guest speaker is introduced or introduce themselves, don’t assume the students know who it is.
Include Q&A. Encourage participants to ask questions and be sure to give them enough time to unmute their mic and speak up. Encourage the use of the ‘Raise Hand’ and ‘Chat’ feature. Monitor frequently.
Mute everyone at the beginning. Mute everyone prior to the session starting. Remind students to unmute if they would like to talk and mute once they are done. Background noise can be very distracting.
Make eye contact. If you are sharing your video, look at the camera and not the session. It may feel weird but it helps participants feel more like they are a part of the session and less isolated.

Posted on June 6, 2017

Hipaa Security Network Devices Policy

Posted on April 26, 2017

A form used to request network drive access

Posted on April 26, 2017

A form to submit for new employees

New Employee name*
User NetID*
If unknown enter NA. SMPH IT can look it up
Email*
Phone Number
Your department Authorized User (not IT) will need to submit a Cisco VoIP New/Change/Remove Line Request form if appropriate. https://kb.wisc.edu/smph/page.php?id=85348
Organization*
Department*
Lab PI*
Job Title*
Building*
Location (Room Number)*
Is this position replacing an existing one?
Name of previous employee
Please also fill out an Employee Termination request if appropriate https://smphit.wiscweb.wisc.edu/documents/employee-termination/
Student Employee*
(Student Employee accounts must be renewed at the beginning of each academic year)
End Date
If Known
MM slash DD slash YYYY
Preferred Orientation Date
We would like to spend about half an hour to orientate them and help setup printers and email. So please let us know a time on the new employee’s first day we can stop by. (Optional for Student employee's)
MM slash DD slash YYYY
Preferred Orientation Time

Hours :

Minutes

AM/PM
Share Drive access
Please list the specific shared drive folder needed.
Effective Date*
MM slash DD slash YYYY
Supervisor Name*
Supervisor's Email*
Requester Name*
Requester Email*
Computer Setup*
Computer Setup Notes*
Location of computer? Any Additional Software needed?
Notes
Name
This field is for validation purposes and should be left unchanged.